December Minutes

These are draft minutes until approved by council

PUBLIC HEARING MINUTES December 3, 2019

AT THE HOT SPRINGS SENIOR CENTER 101 MAIN STREET HOT SPRINGS, MT

Called to order at 7:00 p.m. by Mayor Woods

Present: Woods, Neary, Stelter, Smith, Whitsett

Also Present: Gray, Pfleger, Crystal Graham, Ed Weatherly, Joe Wagner, Tootie Welker, Bob Woods, Stephen Sheffield, Nisca Warthen, Maura Williams, Brad, Janelle Clarke, Mike Geddes, John Marshal, Lawrence Walchuk

Mayor Woods read aloud RESOLUTION #2020-05R AUTHORIZATION TO SUBMIT PRE-APPLICATION TO THE USDA FOR A GRANT AND LOAN TO PURCHASE A PLOW TRUCK WITH SANDER AND DUMP BOX. He asked for public comment.  Janelle Clark asked if snow would be picked up in the new truck and hauled away. Mayor Woods explained that it would not.  Neary asked how many drivers we had for the town. Mayor Woods explained that we have 3 drivers. He also explained that the truck we have now is in poor condition, high miles and needs a lot of work but would still be used to run through alleys and on some of the short roads that are always left until last. Maura Williams expressed her support for applying to get the truck. Tootie Welker stated she would like training for our drivers to teach them how to avoid leaving berms at the end of driveways.

No further public comment.  Public hearing closed at 7:07 pm.

 

TOWN COUNCIL MEETING Minutes December 3, 2019

Immediately following Public Hearing at Hot Springs Senior Center 101 Main Street, Hot Springs MT

CALL TO ORDER at 7:07 pm by Mayor Woods

ROLL CALL Woods, Neary, Stelter, Smith, Whitsett

APPROVAL OF MINUTES Motion made by Stelter second by Neary  4-0 pass

FINANCIAL REPORTS Motion made to approve financial report by Smith second by Stelter 4-0 pass

PRESENTATION OF CLAIMS Motion made by Smith second by Neary to approve Claims   4-0 pass

REPORTS

MAYOR- Woods explained that much of his time was spent working on the water this month and that he would explain more about the water project later in the meeting. The engineers and USDA will be her to do a walk through for the Sewer project next week.

PUBLIC WORKS- has been working on the water tank. They have also had some trouble with the chlorinator system that was caused by the sewer project. This has been resolved.  We were able to get a good deal on salt due to a delivery error to the State so we will be able to use more salt on the streets this year.

FIRE DEPT- There have been a few car wrecks, a search and rescue, and 2 structure fires just in the past two weeks. Fire department and ambulance is very short handed and occasionally and 911 call will have to wait.  We tried to call Plains to assist on a structure fire in Camas Prairie and they did not have anyone to send to help.

POLICE- Pfleger read his written report. He also advised that there would be a drug awareness seminar on December 16th at 6pm.

COUNCIL- Neary explained that this was the end of his 4 years on the council and he thanked the Mayor, Clerk, other council members, the chief and public works for all of their efforts while he was a council member. Mayor Woods thanked him and explained that he kept everyone on their toes and was a good addition to the council. Paul Stelter explained that it was important to have the entire community represented and he appreciated Bob ad Mary’s service on the council.  Mary Whitsett congratulated the new council people and encouraged them to attend trainings. She gave an update on the Feral pig report she gave at the previous meeting explaining that it is a state issue and is very serious that they are invading Montana from Canada. Mary then read a letter about Susan Roberts.

CLERK- Announced that dog licenses and business licenses expire on December 31, 2019 and can be renewed at Town Hall.

LIBRARY – Written report presented by Nisca Warthen.

ZONING COMPLIANCE – Still working to get things cleaned up on Arlee property, two variance requests had been brought up but not submitted for this meeting. One is a 1960’s trailer that the owner wants to put on his property in town and one is for a variance for a 3 ft setback.

 

COMMUNICATIONS/PUBLIC COMMENT FOR EACH AGENDA ITEM WILL BE ALLOWED

 

OLD BUSINESS

WATER PROJECT UPDATE- Mayor Woods gave an update on the Water project explaining that we will not be able to drill a well where we had originally planned to do it. Some laws have changed since this project was started a couple of years back.  Old wells are grandfathered in.  We have looked at some different property options and there is some tribal land which would be a very slow process, and two possibilities on private land at Millers or at the Rodeo Grounds both of which would be very expensive to run mainline back to town and to build the infrastructure for the well. Woods met with the hydrologist and they would like to look at rehabbing well 3.  They would pull the casing, but concrete in the lower casing and use water that is at a shallower depth.  The well is very deep and has radon due to the depth. If we can rehab well 3, all of the infrastructure is already there.  If we spend $30,000 to try this and it does not work we still have to go somewhere else.  He is getting 2nd opinion but at this time he recommends rehab of well 3.

Maura Williams asked about the flow rate and water quality at well 3.  Woods explained that when the well was being drilled they did hit water at different levels. At the depth it is now, there is radon which is why we want it to be shallower than 250 feet. We are hoping to go to bid soon on the line extension rehab.

NEW BUSINESS

RESOLUTION # 2020-05R -AUTHORIZATION TO SUBMIT PRE-APPLICATION TO THE USDA FOR A GRANT AND LOAN TO PURCHASE A PLOW TRUCK WITH SANDER AND DUMP BOX.- motion made by Smith to approve Resolution second by Stelter  4-0 pass

 

APPROVAL OF LIBRARY PERSONNEL POLICY- motion to approve by Neary, second by Stelter  4-0 pass

 

APPROVAL OF SANDERS COUNTY MULTI HAZARD MITIGATION PLAN – Woods explained that he is concerned that the plan does not address power concerns for Hot Springs. We have one line coming in and if something should happen to that line it would be devastating.  The plan has some really good things also, but  they are more aimed at Noxon, Plains and Thompson Falls.  We have to do this plan to be eligible for FEMA, and we have been told that we need to work on our concerns ourselves. Stelter talked to Starla at the library and she told him that she had spoke up about the power issues several times and it was never addressed.  Woods talked to Daphne about having a public meeting during development of this plan but it did not happen. Paul spoke with Bill Naegle at the County and was advised that the Town should talk about it and present something next time the plan is rewritten.  Paul stated that he felt this issue should be tabled for now.  Woods had explained to Daphne that Hot Springs gets left out of this stuff. She was holding meetings during the day when it is difficult for people who work to attend.  Woods recommending tabling the issue as well and write a letter or speak with Bill Naegle again. Motion to table made by Stelter second by Neary 4-0 pass

 

OATH OF OFFICE FOR CRYSTAL GRAHAM AND EDWIN WEATHERLY Oath of office administered by Mayor Woods for Crystal and Ed.

 

PUBLIC COMMENT ON NON-AGENDA ITEMS

 

 

Janelle – appreciates all that Bob and Mary have done on the council and congratulations to Crystal and Ed

 

Joe Wagner – gave Heart and Soul update.  He reported they have a full main team developed and have a one month extension to train main team and move on.

 

John Marshall-  Reminder of Drug awareness meeting mentioned earlier by Pfleger, thanked all current council members and new council members

 

Leslee Smith- The 7th will be Presbyterian Church Bazaar, 8th is Christmas at the Symes.  Winter Solstice will be December 21st and the H2O fest will kick off that day as well.

 

ADJOURN  8:30pm  Neary/ Whitsett 4-0 pass