THESE ARE DRAFT MINUTES UNTIL APPROVED BY TOWN COUNCIL
MINUTES OF PUBLIC HEARING FOR RESOLUTION 2018-07R A RESOLUTION OF INTENT TO RAISE SEWER RATES AND FOR RESOLUTION 2018-08R A LOAN RESOLUTION AND GRANT AGREEMENT FOR THE WASTEWATER SYSTEM IMPROVEMENT PROJECT
APRIL 10, 2018
Hot Springs Senior Center, 101 Main Street
7:00 p.m. prior to the regular monthly Town Council meeting.
Called to order by Mayor Woods at 7:00 p.m.
Present: Mary Whitsett, Paul Stelter, Leslee Smith, Bob Neary, Randy Woods, Amy Gray, Stuart Smith, Dan Kremer from MRWS, Steven Sheffeild, Melissa Cox, Peter Cox, Brad Sutton, Dick Adams, Sam Cowles, Cheryl Cowles, Matt Pavelich, Linda Landrum, Don Woods, Bob Woods, Jeannine Woods, Will Halliburton
Woods explained the project went out for bid, bids came back high, rebid it after the first of the year and the bids came back high again. It had been set up so we could still do a portion of the project. With the engineers and contractors and all involved parties already here doing part of the project, it would be much more cost effective to get a loan and grant to allow the Town to do the entire project at the same time so we do not have the expenses of starting over in order to do the remainder of the project down the road. Woods explained we would be paying off the sewer loan that we currently have, and then borrow the money to do this current project. The actual cost of the loan will be less than we have been paying on the sewer loan, but we are required to save $18,950 per year for asset replacement in order to take care of issues that come up. This is required by RD. In order to meet requirements, we will need to raise sewer rates base fee from $16.65 to $18.90. He also explained that we got a notice from EPA regarding increased testing requirements and increase in operation expenses.
Presentation by Dan Kremer. Dan explained the rate structure, how the rate increase is determined and the need for the rate increase.
Woods asked for public comment and questions. Dick Adams asked about the increase in testing requirements. No other public comment.
Public Hearing closed 7:25 p.m.
MINUTES OF TOWN COUNCIL MEETING
APRIL 10, 2018
7:00 p.m. following Public Hearing
Hot Springs Senior Center
101 Main Street
CALL TO ORDER 7:25 pm by Mayor Woods
ROLL CALL Mary Whitsett, Paul Stelter, Leslee Smith, Bob Neary, Randy Woods
Also Present: Amy Gray, Stuart Smith, Dan Kremer from MRWS, Steven Sheffield, Melissa Cox, Peter Cox, Brad Sutton, Dick Adams, Sam Cowles, Cheryl Cowles, Matt Pavelich, Linda Landrum, Don Woods, Bob Woods, Jeannine Woods, Will Halliburton
APPROVAL OF THE MARCH MINUTES: Stelter/Whitsett 4/0 Pass
FINANCIAL REPORTS: Smith/ Stelter 4/0 Pass
PRESENTATION OF CLAIMS: Smith/Stelter 4/0 Pass
MAYOR: Has been spending a lot of time working with Rural Water, RD and bond council to get the Sewer project rolling. Mayor has also been working with clerk on some grants and the New Gas Tax funding.
PUBLIC WORKS are starting to work on the streets and checking culverts. Mark has been doing maintenance and checks on hydrants and valves. Beau is completing work at the lagoons on the chlorinator, the blowers and installing a cable. They will be doing the first town clean up on April 26th.
FIRE DEPT has responded to a few car crashes and a structure fire on March 18th which resulted in a death.
POLICE written report presented by Stuart Smith
COUNCIL had nothing to report
CLERK : Application acceptance for Parks and Rec board appointments has been extended to April 30, 2018
LIBRARY: Linda Landrum presented a written library report
ZONING COMPLIANCE OFFICER: Jerry has resigned his position as Zoning Compliance Officer. For the time being, Randy will do inspections and we will look for a different ZCO down the road.
PARKS/RECREATION BOARD: Need letters of interest for individuals who would like to be on the Parks and Rec board, extended to April 30th
CHAMBER OF COMMERCE: Elected new officers and has started working on Homesteaders events which will be June 8, 9, 10. Vendor applicants and volunteers are to be referred to the Symes.
ARTIST SOCIETY: Exhibit at Wall Street continues
MUSEUM: 4/22/18 is spudfest and silent auction fundraiser
COMMUNITY SERVICE REPORT: Paul Stelter distributed flyers, talked about bike project and explained that HSCS is a kid oriented service
COMMUNICATIONS/PUBLIC COMMENT AGENDA ITEMS –Mayor Woods called for public comments on agenda items, there were none
COUNCIL PERSON MEETING ATTENDANCE VIA PHONE: Motion to approve council person to attend meetings via phone Smith/Whitsett 4/0 pass
COUNCIL PERSON ABSENCE REQUEST: Motion to approve Paul Stelter 10 day absent Neary/Whitsett 3/0 Pass
LIBRARY SIGN POST REPLACEMENT: Motion to hang/replace sign for the library Smith/Stelter 4/0 Pass
ENCROACHMENT REQUEST FOR STELTER: Each council person has individually seen the encroachment at Alameda property. The deck is approximately 5 ½ inches over the property line. Stelter is asking for an encroachment permit. Motion to grant encroachment Smith/ Neary 2/1 Pass Smith, Neary Yes, Whitsett No
RESOLUTION 2018-07R A RESOLUTION A RESOLUTION OF INTENT TO
RAISE SEWER RATES: Motion by Smith to pass resolution Smith/Neary 4/0 Pass
RESOLUTION 2018-08R A LOAN RESOLUTION AND GRANT AGREEMENT FOR THE WASTEWATER SYSTEM IMPROVEMENT PROJECT : Motion to pass resolution Smith/ Stelter Pass 4/0
PUBLIC WORKS CONCERN THAT ALL RESIDENTS SHOULD BE CONNECTED TO WATER AND SEWER: Discussion only by council the need for all residents to be connected to water and sewer, determined this would need to be an ordinance change. Council will start ordinance review May 22, 2018 starting with meeting structure, water/sewer connections and zoning
MAYOR REPORT AS REQUESTED AT FEBRUARY COUNCIL MEETING: Mayor Woods gave report
1. North Rd Property- Stillwater was given a certified letter and the trees are to be removed by June 1, 2018
2. Alameda encroachment- was previous agenda item in this meeting and has been taken care of by Council
3. HSPD- co-op with County and Tribe, we do have compact with Tribe and County. Woods reported there was some question as to whether we were looking to turn things over completely to the County or working with the County. He spoke with undersheriff a month ago and the undersheriff expressed he would like to have a meeting with the county attorney and the mayor.
4. Removal of Planning Board Members: planning board has been abolished and therefore members were effectively removed
COMMUNICATIONS/PUBLIC COMMENT NON-AGENDA ITEMS
Mayor called for public comments on non-agenda items, there were none.
ADJOURN Motion to adjourn 9:05 pm Smith/Neary 4/0 Pass